Saturday 9 February 2013

MS-Word Shortcut Keys

Shortcut Key                                 Description

 Ctrl + 0
Adds or removes 6pts of spacing before a paragraph.
Ctrl + A
Select all contents of the page.
Ctrl + B
Bold highlighted selection.
Ctrl + C
Copy selected text.
Ctrl + D
Open the font preferences window.
Ctrl + E
Aligns the line or selected text to the center of the screen.
Ctrl + F
Open find box.
Ctrl + I
Italic highlighted selection.
Ctrl + J
Aligns the selected text or line to justify the screen.
Ctrl + K
Insert link.
Ctrl + L
Aligns the line or selected text to the left of the screen.
Ctrl + M
Indent the paragraph.
Ctrl + P
Open the print window.
Ctrl + R
Aligns the line or selected text to the right of the screen.
Ctrl + T
Create a hanging indent.
Ctrl + U
Underline highlighted selection.
Ctrl + V
Ctrl + X
Cut selected text.
Ctrl + Y
Redo the last action performed.
Ctrl + Z
Undo last action.
Ctrl + Shift + L
Quickly create a bullet point.
Ctrl + Shift + F
Change the font.
Ctrl + Shift + >
Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]
Increase selected font +1pts.
Ctrl + Shift + <
Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [
Decrease selected font -1pts.
Ctrl + / + c
Insert a cent sign (¢).
Ctrl + ' + <char>
Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented è you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
Ctrl + Shift + *
View or hide non printing characters.
Ctrl + <left arrow>
Moves one word to the left.
Ctrl + <right arrow>
Moves one word to the right.
Ctrl + <up arrow>
Moves to the beginning of the line or paragraph.
Ctrl + <down arrow>
Moves to the end of the paragraph.
Ctrl + Del
Deletes word to right of cursor.
Ctrl + Backspace
Deletes word to left of cursor.
Ctrl + End
Moves the cursor to the end of the document.
Ctrl + Home
Moves the cursor to the beginning of the document.
Ctrl + Spacebar
Reset highlighted text to the default font.
Ctrl + 1
Single-space lines.
Ctrl + 2
Double-space lines.
Ctrl + 5
1.5-line spacing.
Ctrl + Alt + 1
Changes text to heading 1.
Ctrl + Alt + 2
Changes text to heading 2.
Ctrl + Alt + 3
Changes text to heading 3.
Alt + Ctrl + F2
Open new document.
Ctrl + F1
Open the Task Pane.
Ctrl + F2
Display the print preview.
Ctrl + Shift + >
Increases the highlighted text size by one.
Ctrl + Shift + <
Decreases the highlighted text size by one.
Ctrl + Shift + F6
Opens to another open Microsoft Word document.
Ctrl + Shift + F12
Prints the document.
F1
Open Help.
F4
Repeat the last action performed (Word 2000+)
F5
Open the find, replace, and go to window in Microsoft Word.
F7
Spellcheck and grammar check selected text or document.
F12
Save as.
Shift + F3
Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift + F7
Runs a Thesaurus check on the word highlighted.
Shift + F12
Save.
Shift + Enter
Create a soft break instead of a new paragraph.
Shift + Insert
Paste.
Shift + Alt + D
Insert the current date.
Shift + Alt + T
Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcuts
Description
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go.
Double-click
If double-click a word, selects the complete word.
Double-click
Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-click
Double-clicking anywhere after text on a line will set a tab stop.
Triple-click
Selects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel
Zooms in and out of document.






Action
Keybord shortcut
Application window-maximize
Alt-F10
Application window-previous
Alt-Shift-F6
Application window-restore
Alt-F5
AutoFormat
Ctrl-Alt-K
AutoText-create
Alt-F3
AutoText-insert entry
Ctrl-Alt-V
AutoText-insert
entry F3
Bold
Ctrl-B
Bookmarks
Ctrl-Shift-F5
Break-column
Ctrl-Shift-Enter
Break-page
Ctrl-Enter
Browse a document
Ctrl-Alt-Home
Browse next/previous item
Ctrl-PgDn/PgUp
Capatilize word
shift+f3
Case-All Caps
Ctrl-Shift-A
Close
Ctrl-F4
Close
Ctrl-W
Copy
Ctrl + C
Copy formatting
Ctrl-Shift-C
Create a nonbreaking hyphen
CTRL+HYPHEN
Create a nonbreaking space
CTRL+SHIFT+SPACEBAR
Customize a menu
Ctrl-Alt =
Customize a shortcut
Ctrl-Alt-Num +
Cut
Ctrl-X
Date Field
Alt-Shift-D
Decrease font size
CTRL+SHIFT+<
Dialog box next tabbed section
Ctrl-Tab
Dialog box previous tabbed section
Ctrl-Shift-Tab
Document window-move
Ctrl-F7
Document window-restore
Ctrl-F5
Document window-size
Ctrl-F8
Drawing-constrain shape to symmetrical
Shift-drag
Drawing-draw from center
Ctrl-drag
Ellipsis
Ctrl-Alt-
Em Dash
Ctrl-Alt-Num -
Endnote
Ctrl-Alt-E
Exit application
Alt-F4
Fields-display code
Shift-F9
Fields-display codes (toggle)
Alt-F9
Fields-double-click in field
Alt-Shift-F9
Fields-insert blank field
Ctrl-F9
Fields-lock a field
Ctrl-3
Fields-lock a field
Ctrl-F11
Fields-next
field F11
Fields-previous field
Shift-F11
Fields-unlink a field
Ctrl-6
Fields-unlink a field
Ctrl-Shift-F9
Fields-unlock a field
Ctrl-4
Fields-unlock a field
Ctrl-Shift-F11
Fields-update
Alt-Shift-U
Fields-update link in source
Ctrl-Shift-F7
Fields-update selected
field F9
Find
Find Ctrl + F
Font
Ctrl-D
Font
Ctrl-Shift-F
Font grow/shrink 1 pt
Ctrl- ] or [
Font next/previous size
Ctrl-Shift- >or <
Font Size Ctrl-Shift-P
Font Size Ctrl-Shift-P
Footnote
Ctrl-Alt-F
Create a new blank document
Ctrl + N
Go Back
Ctrl-Alt-Z
Go Back
Shift-F5
GoTo
Ctrl-G
GoTo Next/Previous Paragraph
Ctrl-Up/Down
GoTo Next/Previous Word
Ctrl-Left/Right
Graphic-crop
Shift-drag
Graphic-original proportions
Ctrl-click
Hanging indent-decrease
Ctrl-Shift-T
Hanging Indent-increase
Ctrl-T
Hard hyphen -
Ctrl-Shift -
Hard space
Hard space
Header/Footer-link to previous
Alt-Shift-R
Heading Level 1
Ctrl-Alt-1
Heading Level 2
Ctrl-Alt-2
Heading Level 3
Ctrl-Alt-3
Help
F1
Help-Whats This?
Shift-F1
Hidden text
Ctrl-Shift-H
Hyperlink
Ctrl-K
CTRL+SHIFT+>
Increase font size
Indent-decrease
Ctrl-Shift-M
Indent-increase
Ctrl-M
Ctrl-Alt-M
Insert Comment
Insert ListNum
field Ctrl-Alt-L
Italics
Ctrl-I
Justify-Center
Ctrl-E
Justify-Full
Ctrl-J
Justify-Left
Ctrl-L
Justify-Right
Ctrl-R
Line-spacing
Ctrl-1
Line-spacing 1.5
Ctrl-5
Line-spacing 2
Ctrl-2
List Bullet Style
Ctrl-Shift-L
Macros-edit
Alt-F8
Macros-view VBA code
Alt-F11
Mark-Index entry
Alt-Shift-X
Mark-TOA citation
Alt-Shift-I
Mark-TOC entry
entry Alt-Shift-O
Maximize window
Ctrl-F10
Menu Bar
F10
Merge-data edit
Alt-Shift-E
Merge-field insert
Alt-Shift-F
Merge-preview
Alt-Shift-K
Merge-to document
Alt-Shift-N
Merge-to printer
Alt-Shift-M
Microsoft Script Editor
Alt-Shift-F11
Microsoft System Info
Ctrl-Alt-F1
Move between master/subdocument
Ctrl-\
Newline within paragraph
Shift-Enter
Next window
Ctrl-F6
Nonprinting characters
Ctrl-Shift-8
Normal Style Ctrl-Shift-N
Ctrl-Shift-N
Open a document
Ctrl-O
Open
Ctrl + O Opens a saved document
Outlining-collapse
Alt-Shift-Num -
Outlining-expand
Alt-Shift =
Outlining-expand
Alt-Shift-Num +
Outlining-move
Alt-Shift-Up/Down
Outlining-promote/demote
Alt-Shift-Left/Right
Outlining-Show 1st line
Alt-Shift-L
Outlining-Show All Headings
Alt-Shift-A
Outlining-Show Heading 1
Alt-Shift-1
Outlining-Show Heading 2
Alt-Shift-2
Outlining-Show Heading 3
Alt-Shift-3
Outlining-Show Heading 4
Alt-Shift-4
Outlining-Show Heading 5
Alt-Shift-5
Outlining-Show Heading 6
Alt-Shift-6
Outlining-Show Heading 7
Alt-Shift-7
Outlining-Show Heading 8
Alt-Shift-8
Outlining-Show Heading 9
Alt-Shift-9
Page number field
Alt-Shift-P
Pane-Close
Alt-Shift-C
Paragraph Space Above (add/delete 12 pt.)Ctrl-0
Ctrl-0 (zero)
Paste
Ctrl-V
Print
Ctrl-P
Print Preview
Ctrl-Alt-I
Redo the last action
CTRL+Y
Remove Character formats
Ctrl-Shift-Z
Remove menu item
Ctrl-Alt -
Remove Paragraph formats
Ctrl-Q
Remove paragraph or character formatting
CTRL+SPACEBAR
Repeat the last command
Ctrl-Y
Repeat Find
Ctrl-Alt-Y
Repeat Find Shift-F4
Repeat Find Shift-F4
Replace
Ctrl-H
Revision Marks on/off
Ctrl-Shift-E
Save As
F12
Save
Ctrl-S
Select All
Ctrl-A
Selection extended
F8
Selection reduced
Shift-F8
Shortcut Menu
Shift-F10
Small Caps
Ctrl-Shift-K
Soft hyphen -
Ctrl -
Spelling and Grammar check
F7
Spell-It-display next misspelling
Alt-F7
Spike-cut to
Ctrl-F3
Spike-paste
Ctrl-Shift-F3
Split a window
Ctrl-Alt-S
Style box
Ctrl-Shift-S
Subscript
Ctrl =
Symbol Font
Ctrl-Shift-Q
Table-remove border lines
Ctrl-Alt-U
Table-to column
bottom Alt-PgDn
Table-to column top
Alt-PgUp
Table-to row beginning
Alt-Home
Table-to row end
Alt-End
Thesaurus
Shift-F7
Time Field
Alt-Shift-T
To bottom/top of screen
Ctrl-Alt-PgDn/PgUp
Type (c)
Ctrl-Alt-C
Type (r)
Ctrl-Alt-R
Type (tm)
Ctrl-Alt-T
underline
CTRL+U
Underline-double
Ctrl-Shift-D
Underline-word
Ctrl-Shift-W
Undo
Ctrl-Z
View-Normal
Ctrl-Alt-N
View-Outline
Ctrl-Alt-O
View-Page
Ctrl-Alt-P
Window pane-next
F6
Window pane-previous
Shift-F6


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