1. Navigating in Worksheets and
Selecting Cells
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ctrl+shift++
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Insert a new row or column (after
the current row is selected with shift+space, or column is selected with
ctrl+space
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arrow left, arrow right, arrow up,
arrow down
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Move one cell up, down, left, or
right in a worksheet.
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ctrl + arrow keys
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Moves to the edge of the current
data region
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shift + arrow keys
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Extends the selection of cells by
one cell.
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ctrl+shift+arrow keys
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Extends the selection of cells to
the last nonblank cell in the same column or row as the active cell, or if
the next cell is blank, extends the selection to the next nonblank cell
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Backspace
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Deletes one character to the left
in the Formula Bar. Also clears the content of the active cell. In cell
editing mode, it deletes the character to the left of the insertion point
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Delete
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Removes the cell contents (data
and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion
point.
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End
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Moves to the cell in the
lower-right corner of the window when SCROLL LOCK is turned on. Also selects
the last command on the menu when a menu or submenu is visible.
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ctrl+end
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Moves to the last cell on a
worksheet, in the lowest used row of the rightmost used column. If the cursor
is in the formula bar, CTRL+END moves the cursor to the end of the text
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ctrl+shift+end in worksheet
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Extends the selection of cells to
the last used cell on the worksheet (lower-right corner).
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ctrl+shift+end in formula bar
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Selects all text in the formula
bar from the cursor position to the end—this does not affect the height of
the formula bar.
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Enter
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Completes a cell entry and selects
the cell below
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shift+enter
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Completes a cell entry and selects
the cell above.
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ctrl+enter
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Completes a cell entry and stays
in the same cell
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alt+enter
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Starts a new line in the same cell
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Esc
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Cancels an entry in the cell or
Formula Bar. Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns
to normal screen mode to display the Ribbon and status bar again.
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Home
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Moves to the beginning of a row in
a worksheet. Moves to the cell in the upper-left corner of the window when
scroll lock is turned on. Selects the first command on the menu when a menu
or submenu is visible.
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ctrl+home
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Moves to the beginning of a
worksheet.
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ctrl+shift+home
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Extends the selection of cells to
the beginning of the worksheet
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page down
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Moves one screen down in a
worksheet.
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alt+page down
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Moves one screen to the right in a
worksheet.
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ctrl+page down
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Moves to the next sheet in a
workbook.
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ctrl+shift+page down
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Selects the current and next sheet
in a workbook
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page up
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Moves one screen up in a
worksheet.
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alt+page up
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Moves one screen to the left in a
worksheet.
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ctrl+page up
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Moves to the previous sheet in a
workbook.
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ctrl+shift+page up
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Selects the current and previous
sheet in a workbook
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Spacebar
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In a dialog box, performs the
action for the selected button, or selects or clears a check box.
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ctrl+spacebar
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Selects an entire column in a
worksheet.
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shift+spacebar
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Selects an entire row in a
worksheet.
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ctrl+shift+spacebar
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Selects the entire worksheet.
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Tab
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Moves one cell to the right in a
worksheet. Moves between unlocked cells in a protected worksheet. Moves to
the next option or option group in a dialog box.
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shift+tab
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Moves to the previous cell in a
worksheet or the previous option in a dialog box.
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ctrl+tab
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Switches to the next tab in dialog
box
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ctrl+shift+tab
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Switches to the previous tab in a
dialog box.
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ctrl+1
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Format cells dialog.
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ctrl+b (or ctrl+2)
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Apply or remove bold formatting.
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ctrl+i (or ctrl+3)
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Apply or remove italic formatting.
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ctrl+u (or ctrl+4)
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Apply or remove an underline.
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ctrl+5
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Apply or remove strikethrough
formatting.
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ctrl+shift+&
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Apply the outline border.
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ctrl+shift+_ (underscore)
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Remove outline borders.
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ctrl+shift+f
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Display the Format Cells with
Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p,
but that seems just get to the Font Tab in 2010.
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alt+' (apostrophe / single quote)
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Display the Style dialog box.
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f1
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Displays the Microsoft Office
Excel Help task pane.
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ctrl+f1
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Displays or hides the Ribbon, a
component of the Microsoft Office Fluent user interface.
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alt+f1
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Creates a chart of the data in the
current range.
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alt+shift+f1
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Inserts a new worksheet.
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f2
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Edits the active cell and
positions the insertion point at the end of the cell contents. It also moves
the insertion point into the Formula Bar when editing in a cell is turned
off.
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shift+f2
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Adds or edits a cell comment.
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ctrl+f2
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Displays the Print Preview window.
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f3
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Displays the Paste Name dialog
box.
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ctrl+f3
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Display the Name Manager, create
new names.
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shift+f3
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Displays the Insert Function
dialog box.
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f4
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Repeats the last command or
action, if possible.
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ctrl+f4
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Closes the selected workbook
window.
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f5
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Displays the Go To dialog box.
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ctrl+f5
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Restores the window size of the
selected workbook window.
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f6
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Switches between the worksheet,
Ribbon, task pane, and Zoom controls. In a worksheet that has been split
(View menu, Manage This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and the Ribbon area.
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shift+f6
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Switches between the worksheet,
Zoom controls, task pane, and Ribbon.
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ctrl+f6
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Switches to the next workbook
window when more than one workbook window is open.
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f7
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Displays the Spelling dialog box
to check spelling in the active worksheet or selected range.
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ctrl+f7
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Performs the Move command on the
workbook window when it is not maximized. Use the arrow keys to move the
window, and when finished press ENTER, or ESC to cancel.
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f8
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Turns extend mode on or off. In
extend mode, Extended Selection appears in the status line, and the arrow
keys extend the selection.
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shift+f8
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Enables you to add a nonadjacent
cell or range to a selection of cells by using the arrow keys.
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ctrl+f8
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Performs the Size command (on the
Control menu for the workbook window) when a workbook is not maximized.
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alt+f8
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Displays the Macro dialog box to
create, run, edit, or delete a macro.
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f9
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Calculates all worksheets in all
open workbooks.
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shift+f9
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Calculates the active worksheet.
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ctrl+alt+f9
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calculates all worksheets in all
open workbooks, regardless of whether they have changed since the last
calculation.
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ctrl+alt+shift+f9
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Rechecks dependent formulas, and
then calculates all cells in all open workbooks, including cells not marked
as needing to be calculated.
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ctrl+f9
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Minimizes a workbook window to an
icon.
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f10
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Turns key tips on or off.
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shift+f10
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Displays the shortcut menu for a
selected item.
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alt+shift+f10
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Displays the menu or message for a
smart tag. If more than one smart tag is present, it switches to the next
smart tag and displays its menu or message.
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ctrl+f10
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Maximizes or restores the selected
workbook window.
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f11
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Creates a chart of the data in the
current range.
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shift+f11
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Inserts a new worksheet.
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alt+f11
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Opens the Microsoft Visual Basic
Editor, in which you can create a macro by using Visual Basic for
Applications (VBA).
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f12
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Displays the Save As dialog box.
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4. CTRL Combinations in Excel 2007
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ctrl+shift+(
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Unhides any hidden rows within the
selection.
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ctrl+shift+)
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Unhides any hidden columns within
the selection.
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ctrl+shift+&
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Applies the outline border to the
selected cells.
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ctrl+shift+_
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Removes the outline border from
the selected cells.
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ctrl+shift+~
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Applies the General number format.
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ctrl+shift+$
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Applies the Currency format with
two decimal places (negative numbers in parentheses).
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ctrl+shift+%
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Applies the Percentage format with
no decimal places.
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ctrl+shift+^
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Applies the Exponential number
format with two decimal places.
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ctrl+shift+#
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Applies the Date format with the
day, month, and year.
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ctrl+shift+@
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Applies the Time format with the
hour and minute, and AM or PM.
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ctrl+shift+!
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Applies the Number format with two
decimal places, thousands separator, and minus sign (-) for negative values.
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ctrl+shift+*
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Selects the current region around
the active cell (the data area enclosed by blank rows and blank columns). In
a PivotTable, it selects the entire PivotTable report.
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ctrl+shift+:
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Enters the current time.
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ctrl+shift+"
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Copies the value from the cell
above the active cell into the cell or the Formula Bar.
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ctrl+shift++
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Displays the Insert dialog box to
insert blank cells.
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ctrl+-
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Displays the Delete dialog box to
delete the selected cells.
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ctrl+;
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Enters the current date.
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ctrl+`
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Alternates between displaying cell
values and displaying formulas in the worksheet.
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ctrl+'
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Copies a formula from the cell
above the active cell into the cell or the Formula Bar.
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ctrl+1
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Displays the Format Cells dialog
box.
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ctrl+2
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Applies or removes bold
formatting.
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ctrl+3
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Applies or removes italic
formatting.
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ctrl+4
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Applies or removes underlining.
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ctrl+5
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Applies or removes strikethrough.
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ctrl+6
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Alternates between hiding objects,
displaying objects, and displaying placeholders for objects.
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ctrl+8
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Displays or hides the outline
symbols.
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ctrl+9
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Hides the selected rows.
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ctrl+0
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Hides the selected columns.
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ctrl+a
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Selects the entire worksheet. If
the worksheet contains data, CTRL+A selects the current region. Pressing
CTRL+A a second time selects the current region and its summary rows.
Pressing CTRL+A a third time selects the entire worksheet.
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ctrl+shift+a
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Inserts the argument names and
parentheses when the insertion point is to the right of a function name in a
formula.
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ctrl+b
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Applies or removes bold
formatting.
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ctrl+c
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Copies the selected cells.
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ctrl+c
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Followed by another CTRL+C
displays the Clipboard.
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ctrl+d
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Uses the Fill Down command to copy
the contents and format of the topmost cell of a selected range into the
cells below.
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ctrl+f
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Displays the Find and Replace
dialog box, with the Find tab selected.
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ctrl+shift+f
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Opens the Format Cells dialog box
with the Font tab selected.
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ctrl+g
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Displays the Go To dialog box.
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ctrl+h
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Displays the Find and Replace
dialog box, with the Replace tab selected.
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ctrl+i
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Applies or removes italic
formatting.
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ctrl+k
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Displays the Insert Hyperlink
dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected
existing hyperlinks.
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ctrl+n
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Creates a new, blank workbook.
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ctrl+o
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Displays the Open dialog box to
open or find a file.
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ctrl+shift+o
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Selects all cells that contain
comments.
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ctrl+p
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Displays the Print dialog box.
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ctrl+shift+p
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Opens the Format Cells dialog box
with the Font tab selected.
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ctrl+r
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Uses the Fill Right command to
copy the contents and format of the leftmost cell of a selected range into
the cells to the right.
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ctrl+s
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Saves the active file with its
current file name, location, and file format.
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ctrl+t
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Displays the Create Table dialog
box.
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ctrl+u
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Applies or removes underlining.
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ctrl+shift+u
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Switches between expanding and
collapsing of the formula bar.
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ctrl+v
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Inserts the contents of the
Clipboard at the insertion point and replaces any selection. Available only
after you have cut or copied an object, text, or cell contents.
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ctrl+alt+v
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Displays the Paste Special dialog
box. Available only after you have cut or copied an object, text, or cell
contents on a worksheet or in another program.
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ctrl+w
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Closes the selected workbook
window.
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ctrl+x
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Cuts the selected cells.
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ctrl+y
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Repeats the last command or
action, if possible.
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ctrl+z
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Uses the Undo command to reverse
the last command or to delete the last entry that you typed.
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ctrl+shift+z
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Uses the Undo or Redo command to
reverse or restore the last automatic correction when AutoCorrect Smart Tags
are displayed
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PowerPoint 2007 Shortcuts
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f5
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Start the presentation from the
beginning.
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n, enter, page down, arrow right,
arrow down,rspacebar
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Perform the next animation or
advance to the next slide.
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p, page up, arrow left, arrow up,
or backspace
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Perform the previous animation or
return to the previous slide.
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number+enter
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Go to slide number.
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b or .
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Display a blank black slide, or
return to the presentation from a blank black slide.
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w or ,
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Display a blank white slide, or
return to the presentation from a blank white slide.
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s
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Stop or restart an automatic presentation.
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esc or -
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End a presentation.
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e
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Erase on-screen annotations.
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h
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Go to the next slide, if the next
slide is hidden.
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t
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Set new timings while rehearsing.
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o
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Use original timings while
rehearsing.
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m
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Use a mouse click to advance while
rehearsing.
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1+enter
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Return to the first slide.
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ctrl+p
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Redisplay hidden pointer or change
the pointer to a pen.
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ctrl+a
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Redisplay hidden pointer or change
the pointer to an arrow.
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ctrl+h
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Hide the pointer and navigation
button immediately.
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ctrl+u
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Hide the pointer and navigation
button in 15 seconds.
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shift+f10
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Display the shortcut menu.
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tab
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Go to the first or next hyperlink
on a slide.
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shift+tab
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Go to the last or previous
hyperlink on a slide.
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enter while a hyperlink is
selected
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Perform the "mouse click"
behavior of the selected hyperlink.
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shift+f5
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Start the presentation from the
slide you are currently on.
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1. Work with Text and Objects
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alt+shift+arrow left
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Promote a paragraph.
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alt+shift+arrow right
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Demote a paragraph.
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alt+shift+arrow up
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Move selected paragraphs up.
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alt+shift+arrow down
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Move selected paragraphs down.
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alt+shift+1
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Show heading level 1.
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alt+shift++
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Expand text below a heading.
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alt+shift+-
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Collapse text below a heading.
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shift+arrow right
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Select one character to the right.
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shift+arrow left
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Select one character to the left.
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ctrl+shift+arrow right
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Select to the end of a word.
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ctrl+shift+arrow left
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Select to the beginning of a word.
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shift+arrow up
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Select one line up.
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shift+arrow down
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Select one line down.
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esc
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Select an object (with text
selected inside the object).
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tab or shift+tab until the object
you want is selected
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Select an object (with an object
selected).
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enter
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Select text within an object (with
an object selected).
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2. Basic Text Navigation and
Formatting
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ctrl+shift+f
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Change the font.
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ctrl+shift+p
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Change the font size.
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ctrl+shift+;
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Increase the font size of the
selected text.
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ctrl+shift+;
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Decrease the font size of the
selected text.
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arrow left
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Move one character to the left.
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arrow right
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Move one character to the right.
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arrow up
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Move one line up.
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arrow down
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Move one line down.
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ctrl+arrow left
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Move one word to the left.
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ctrl+arrow right
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Move one word to the right.
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end
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Move to the end of a line.
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home
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Move to the beginning of a line.
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ctrl+arrow up
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Move up one paragraph.
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ctrl+arrow down
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Move down one paragraph.
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ctrl+end
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Move to the end of a text box.
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ctrl+home
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Move to the begi
|
3.
Change Fonts and Formatting
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ctrl+shift+f
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Open the Font dialog box to change
the font.
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ctrl+shift+p
|
Open the Font dialog box to change
the font size.
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ctrl+shift+;
|
Increase the font size.
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ctrl+shift+;
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Decrease the font size.
|
ctrl+t
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Open the Font dialog box to change
the formatting of characters.
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shift+f3
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Change the case of letters between
sentence, lowercase, or uppercase.
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ctrl+b
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Apply bold formatting.
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ctrl+u
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Apply an underline.
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ctrl+i
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Apply italic formatting.
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ctrl+=
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Apply subscript formatting
(automatic spacing).
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ctrl+shift++
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Apply superscript formatting
(automatic spacing).
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ctrl+spacebar
|
Remove manual character
formatting, such as subscript and superscript.
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ctrl+k
|
Insert a hyperlink.
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ctrl+shift+c
|
Copy formats.
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6.
Move around in Tables
|
|
tab
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Move to the next cell.
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shift+tab
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Move to the preceding cell.
|
arrow down
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Move to the next row.
|
arrow up
|
Move to the preceding row.
|
ctrl+tab
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Insert a tab in a cell.
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enter
|
Start a new paragraph.
|
tab at the end of the last row
|
Add a new row at the bottom of the
table.
|
alt, j, d, a, and then pP
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Launch the Selection pane.
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7. Manage Smart Tags
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|
alt+shift+f10
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Display the menu or message for a
smart tag. If more than one smart tag is present, switch to the next smart
tag and display its menu or message.
|
arrow down
|
Select the next item on a smart
tag menu.
|
arrow up
|
Select the previous item on a
smart tag menu.
|
enter
|
Perform the action for the
selected item on a smart tag menu.
|
esc
|
Close the smart tag menu or
message.
|
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8. Microsoft Office basics
applicable to PowerPoint 2007
|
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alt+tab
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Switch to the next window.
|
alt+shift+tab
|
Switch to the previous window.
|
ctrl+w or ctrl+f4
|
Close the active window.
|
ctrl+f5
|
Restore the size of the active
window after you maximize it.
|
f6
|
Move a task pane from another pane
in the program window (clockwise direction). You may need to press F6 more
than once
|
shift+f6
|
Move to a pane from another pane
in the program window (counterclockwise direction).
|
ctrl+f6
|
When more than one window is open,
switch to the next window.
|
ctrl+shift+f6
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Switch to the previous window.
|
ctrl+f7
|
When a document window is not
maximized, perform the Move command (on the Control menu for the window). Use
the arrow keys to move the window and when finished, press ESC.
|
ctrl+f8
|
When a document window is not
maximized, perform the Size command (on the Control menu for the window).
Press the arrow keys to resize the window and when finished, press ESC.
|
ctrl+f9
|
Minimize a window to an icon
(works for only some Microsoft Office programs).
|
ctrl+f10
|
Maximize or restore a selected
window.
|
print screen
|
Copy a picture of the screen to
the Clipboard.
|
alt+print screen
|
Copy a picture of the selected
window to the Clipboard.
|
9.
Work with Dialog Boxes
|
|
tab
|
Move to the next option or option
group.
|
shift+tab
|
Move to the previous option or
option group.
|
ctrl+tab
|
Switch to the next tab in a dialog
box.
|
ctrl+shift+tab
|
Switch to the previous tab in a
dialog box.
|
alt+arrow down
|
Open a selected drop-down list.
|
First letter of an option in a
drop-down list
|
Open the list if it is closed and
move to an option in the list.
|
arrow keys
|
Move between options in an open
drop-down list, or between options in a group of options.
|
esc
|
Close a selected drop-down list;
cancel a command and close a dialog box.
|
spacebar
|
Perform the action assigned to the
selected button; select or clear the selected check box.
|
alt+ the letter underlined in an
option
|
Select an option; select or clear
a check box.
|
enter
|
Perform the action assigned to a
default button in a dialog box.
|
home
|
Move to the beginning of the
entry.
|
end
|
Move to the end of the entry.
|
arrow left, arrow right
|
Move one character to the left or
right, respectively.
|
ctrl+arrow left
|
Move one word to the left.
|
ctrl+arrow right
|
Move one word to the right.
|
shift+arrow left
|
Select or cancel selection one
character to the left.
|
shift+arrow right
|
Select or cancel selection one
character to the right.
|
ctrl+shift+arrow left
|
Select or cancel selection one
word to the left.
|
ctrl+shift+arrow right
|
Select or cancel selection one
word to the right.
|
shift+home
|
Select from the cursor to the
beginning of the entry.
|
shift+end
|
Select from the cursor to the end
of the entry.
|
shift+f10
|
Display the context menu.
|
spacebar or enter
|
Select a focused item.
|
shift+spacebar or shift+enter
|
Cancel selection of a focused
item.
|
ctrl+shift+f
|
Move a selected item forward.
|
ctrl+shift+b
|
Move a selected item backward.
|
ctrl+shift+s
|
Show or hide a focused item.
|
f2
|
Rename a focused item.
|
tab or shift+tab
|
Switch the keyboard focus within
the Selection pane between tree view and the Show All and Hide All buttons.
|
alt+shift+1
|
Collapse all groups.
|
alt+shift+9
|
Expand all groups.
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